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Microsoft 365 Mailbox and Message Settings

For every admin, managing Exchange mailboxes is a high-priority task in the organization. To ensure compliance and security, it is essential to monitor mailbox settings, email message settings, and mailbox audit settings like owner audit, admin audit, delegate audit, etc. However, native reporting does not make it easy to track all the Exchange mailbox settings under one roof. AdminDroid provides crystal clear metrics on every detail of mailbox settings for effective Exchange administration.

Microsoft 365 Mailbox and Message Settings

Mailbox Settings Dashboard

Stay informed with AdminDroid's reports on Exchange Online mailbox settings. Avoid unwanted changes in Microsoft 365 configuration and improve mailbox management with insights on admin audit enabled, delegate audit enabled, and owner audit enabled mailboxes.

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Exchange Mailbox Settings

Stay informed of the changes in Microsoft 365 configuration to avoid unwanted changes happening inside the organization. Admins should keep an eye on mailbox settings like retention settings, mail tip settings, unified messaging, hidden, and quarantined mailboxes, etc. To make it easy, AdminDroid provides reports with detailed insights on the Exchange Online mailbox settings that helps admins to improve the mailbox management in the organization.

Mailbox Retention Settings

Shows the retention settings configured for mailboxes in your Exchange Online.

Microsoft 365 Mailbox Retention Settings

This report lists all the mailboxes with Office 365 email retention policy details such as retention duration, policy name, DB retention status, etc.
By observing this report, admins can check and remove retention policies from inactive mailboxes in the organization.

Unified Messaging Enabled Mailboxes

Get all the mailboxes with their unified messaging status in your Office 365 space.

Exchange Online Unified Messaging (UM)

A list of mailboxes and their unified messaging status is available in this report. When UM is enabled, voice messaging and email messaging can be done through a single mailbox.
It helps admins to get the UM-enabled mailboxes without using the PS cmdlet Get-UMMailbox. Also, they can disable Office 365 unified messaging for any mailbox if required.
Additionally, they can view details like mailbox type, UM status, license status, etc.

MailTip Settings

Shows all the mailboxes that are configured with MailTip settings in your Office 365 tenant.

Office 365 MailTip Settings

This report shows the list of mailboxes configured with Office 365 built-in or custom MailTips in the organization.
Admins can use this report to identify whether the external recipient MailTip is enabled for the mailboxes. So, the senders can identify the outsiders in the email recipient list.
Also, admins can get detailed info on UPN, configured MailTip, recipient type, license status, and more.

Moderated Mailboxes

Lists all the moderation configured mailboxes in your Exchange Online environment.

Exchange Online Moderated Mailbox

All the M365 moderated mailbox details like mailbox name, moderator name, moderation notification status, etc., are listed in this report.
Admins can use it to identify the configured moderated recipients and recipient types as well as modify them if needed.

Hidden Mailboxes

Lists all Exchange Online mailboxes with the 'HiddenFromAddressListsEnabled' property sets to 'Yes'.

Office 365 Hidden Mailboxes

A list of Exchange hidden mailboxes in the Office 365 environment is available in this report. Admins can check whether the disabled mailboxes are hidden from the global address list, if not they can hide them.
Additionally, they can view detailed stats like username, mailbox type, hidden status, license status, etc.

Quarantined Mailboxes

Shows a list of all the quarantined mailboxes in your Exchange Online environment.

Office 365 Quarantined Mailboxes

This report helps admins to manage Office 365 quarantined mailboxes by providing details like username, quarantine last crash, end of quarantine, quarantine file version, and more.
So, admins can identify and release any quarantined mailbox in the organization if required.

Cluttered Status

Shows whether the email clutter is enabled or disabled for your Exchange Online mailboxes.

Office 365 Cluttered Status

M365 mailboxes listed with the email clutter status, username, mailbox type, and license status are available in this report.
Admins can disable email clutter for any inbox, to avoid any significant emails cluttered from the inbox in the organization.

Microsoft 365 Email Message Settings

While managing Office 365 mailboxes, admins should pay attention to email message settings configured in the organization. Admins may find it tedious to look after all the mailboxes using the Exchange admin center. Here, AdminDroid comes up with reports for all the facts of email message settings such as out of Office email settings, active out of office settings, message format settings, message delivery and size restrictions, etc.

Email Signature Settings

Check the configured email signature settings for all the mailboxes in your Office 365 space.

Outlook Email Signature Settings

This report lists the Office 365 mailboxes having email signature configuration in the organization.
By analyzing this report, admins can identify the detailed Outlook email signature info such as auto-add signature status, defined signatures, signature text, and more.

Mailbox Auto Reply / Out of Office Email Settings

Lists all the mailboxes with their configured automatic replies message settings.

Out of Office Email Settings

This report lists all the mailboxes with day-to-day out of office status in the organization. Also, details such as auto-reply state, start date, end date, external message, internal message, etc., are included.
Using this report, admins can ensure if the person who configured automatic replies is out-of-office or not.

Mailboxes with Active Out of Office Settings

Lists only the mailboxes whose automatic reply configurations are turned on.

Active Out of Office Settings

A list of the mailboxes that have configured automatic reply messages is available in this report. With this report, admins can find the users who are currently out of the office in the organization.
Further, other details such as username, auto-reply state, start time, and end time are obtained.

Mailbox Auto Reply / Out of Office Event Settings

Lists all the mailboxes with their configured automatic replies event settings.

Out of Office Event Settings

A list of all the mailboxes with the Out-of-Office event settings is available in this report.
Identify trends and patterns in employee absences, such as which departments or teams have higher rates of absence, which employees are taking the most time off, and which types of absences are most common.

Message Format Configuration

Lists the message font settings configured for all the Exchange Online mailboxes.

Outlook Message Format Configuration

Message format configuration report lists the mailboxes and their font settings such as default font name, font size, font color, font flags, font format, etc.
Using this report, admins can format any message font settings if required.

Important Settings for Messages

Lists the important mailbox message settings which needs to be monitored by administrators regularly.

Office 365 Email Message Settings

In this report, all the mailboxes are listed with the key email message settings configured in the organization.
Using this M365 email message setting report, admins can figure out and modify the status of email message settings such as read receipt response, check for forgotten attachments, auto-add signature on reply, deleted items hiding, and more, if necessary.

Message Delivery Restrictions

Shows the list of Exchange Online mailboxes with their message delivery restrictions settings in the organization.

Office 365 Message Delivery Restrictions

This report lists the mailboxes and their restrictions on message deliveries. By viewing this report, admins can find the custom sender/recipient restrictions applied to specific mailboxes.
Further, they can obtain details like recipient type, license status, accepted recipients, blocked recipients, etc.

Message Size Restrictions

Get the message size limits configured for all your Exchange Online mailboxes.

Microsoft 365 Message Size Restrictions

A list of mailboxes and their message size limitations are available in this report. Admins can identify the maximum sending and receiving limit for each mailbox. Also, they can get details such as recipient type, license status, max send size, max receive size, etc.

Exchange Mailbox Audit Settings

Exchange mailbox auditing is vital administrative task as it is key to identifying suspicious activities in the organization. The Exchange mailbox audit log is enabled by default for the organization and should get turned on manually to retrieve certain audit actions of a mailbox. So, the admins need to monitor whether the audit log is enabled or bypassed for the mailboxes. To simplify it, AdminDroid comes up with detailed info on mailbox auditing for logon types delegate, admin, and owner of a mailbox.

Audit Enabled Mailboxes

Lists the audit-enabled Office 365 mailboxes in your tenant.

Audit Enabled Exchange Online Mailboxes

All the Office 365 mailboxes with mailbox audit enabled get listed in this report. It shows the mailbox name, office 365 audit log age limit, auditable admin, delegate, owner actions, license status, etc.
Viewing this report helps admins to find out the Office 365 audit-enabled mailboxes for investigations and other audit purposes.

Audit Disabled Mailboxes

Shows a list of audit-disabled mailboxes in your Exchange Online environment.

Audit Disabled Exchange Online Mailboxes

All the Office 365 mailboxes having mailbox audit disabled get listed in this report. Additionally, it shows the mailbox details such as UPN, Office 365 mailbox type, license status, and more.
By analyzing this report, admins can enable mailbox audit for audit-disabled mailboxes in the organization.

Admin Audit Enabled Mailboxes

Displays a list of mailboxes with auditable admin actions in your Exchange environment.

Admin Audit Enabled Exchange Online Mailboxes

A list of all the Office 365 mailboxes with auditable admin actions is available in this report. Also, it shows the mailbox name, audit log age limit, auditable admin actions, license status, etc.
Exploring this report helps admins to identify the auditable admin actions for a mailbox and can enable auditing for any missing admin action if necessary.

Delegate Audit Enabled Mailboxes

Displays a list of mailboxes with auditable delegate actions in your Exchange environment.

Delegate Audit Enabled Exchange Online Mailboxes

Office 365 mailboxes with auditable delegate actions are available in this report. It helps admins to identify the mailboxes without delegate auditing and enable it if required.
Additionally, this report shows the audit log age limit, auditable delegate actions, admin roles, mailbox type, and more.

Owner Audit Enabled Mailboxes

Displays a list of mailboxes with auditable owner actions in your Exchange environment.

Owner Audit Enabled Exchange Online Mailboxes

Get a list of all the Office 365 owner audit-enabled mailboxes in this report. Also, it helps to identify the non-auditable owner actions of mailboxes and can enable them manually if required.
Also, this report shows additional details like auditable owner actions, audit log age limit, M365 user type, etc.

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