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Microsoft 365 Exchange Online Mailbox Reporting

Exchange Online mailboxes are prominent for Office 365 users to send emails, manage tasks, schedule meetings, and the list goes never-ending. Thus, it becomes mandatory for admins to manage every single mailbox activity in the organization. But the native Exchange reporting tool comes with limited info, making it difficult for the admins to audit the mailboxes effectively. With AdminDroid, mailbox management is made easier with metric-rich reports on user mailboxes, shared mailboxes, archived mailboxes, and Exchange groups.

Microsoft 365 Exchange Online Mailbox Reporting

Mailbox Info Dashboard

Admins can experience seamless Microsoft 365 mailbox management with AdminDroid. With its advanced mailbox statistics feature, you can easily keep track of all your specified mailboxes under one comprehensive database.

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Microsoft 365 Mailbox Reporting

Manage Microsoft 365 detailed mailbox stats for each specified mailbox under a single database with AdminDroid. Mailbox info report includes complete insights and stats on all user mailboxes, active and inactive mailboxes, deleted mailboxes, mailboxes on hold, etc. Admins can stay up to date with all events occurring in Exchange Online mailboxes without much effort.

All Mailboxes

List of all mailboxes in your Exchange Online environment.

Office 365 Mailboxes

A list of all the Office 365 Exchange mailboxes with details, such as mailbox name, recipient type, mailbox size, license status, warning quota, etc., is available in this report.
Admins can easily view the overall information related to Office 365 mailboxes in the organization.

User Mailboxes

List of all user mailboxes in your Exchange Online environment.

Microsoft 365 User Mailboxes

This report displays all the Office 365 user mailboxes with entire information about the user's UPN, job title, user license status, mailbox size, and more.
Further, admins can view all the mailbox properties and modify them, if required.

Active vs Inactive

Analyze Exchange Online’s active and inactive user mailboxes count and their percentage on a daily basis.

Active vs Inactive Mailboxes

From this report, admins can view both active and inactive mailboxes with details including the total number of mailboxes, active mailboxes, inactive mailboxes, storage usage, etc.
By doing so, admins can regain and reuse the Exchange licenses from inactive mailboxes if required.

All Active Mailboxes

List of all the active mailboxes in your Exchange Online environment.

Active Office 365 Mailboxes

This report lists all the Exchange active mailboxes along with the last logon time, display name, mailbox size, used percentage, recipient type details, etc.
Admins can use this report to find the list of active mailboxes effortlessly without the use of PowerShell cmdlets.

Non-Archived Mailboxes

Displays the list of non-archived mailboxes in your Exchange Online.

Microsoft 365 Non-Archived Mailboxes

Admins can get information on non-archived mailboxes such as the mailbox display name, primary SMTP address, mailbox alias, and so on.
a non-archived mailbox report can provide valuable insights into email usage patterns, help ensure compliance with legal and regulatory requirements.

Recently Created Mailboxes

A list of all mailboxes sorted from recently created to old.

Recently Created Office 365 Mailboxes

Admins can find the Office 365 Exchange mailboxes created newly in their organization through this report.
They can instantly identify the license status, mailbox creation time, send quota, receive quota, etc., without using the PowerShell cmdlet Get-Mailbox.

Recently Deleted Mailboxes

Lists all the deleted mailboxes in your Exchange Online environment.

Recently Deleted Office 365 Mailboxes

The report lists the Office 365 deleted mailboxes based on the deletion time and provides additional details such as mailbox type, mailbox name, users who deleted the mailbox, and more.
Admins can use this report to restore any Office 365 mailboxes within the retention period.

Mailboxes with Litigation Hold

Lists of mailboxes that are configured with litigation hold in your Exchange environment.

Office 365 Mailboxes on Litigation Hold

All the Office 365 mailboxes placed on Litigation Hold along with the hold duration, owner, hold date, etc., are available in this report.
Admins can use this report to add or remove Office 365 Litigation Holds for mailboxes based on their compliance needs.

Mailboxes with Retention Hold

Lists of mailboxes that are configured with retention hold in your Exchange environment.

Microsoft 365 Mailboxes on Retention Hold

This report includes a list of all Exchange Online mailboxes enabled with retention hold. Also, it shows mailbox details such as the start and end date of the retention period, mailbox type, department, and more.
Admins can verify and change the retention hold duration for inactive mailboxes which are used to retain the deleted users’ emails.

Mailboxes with In-Place Hold

Lists of mailboxes that are configured with in-place hold in your Exchange environment.

Exchange Online In-Place Hold

Admins can use this report to get a list of all Office 365 mailboxes that have been placed on Exchange In-Place hold. It displays Office 365 license status, mailbox size, hold name, mailbox type, etc.
Through this report, admins can add or remove a mailbox from In-Place hold based on their eDiscovery case investigation requirements.

Exchange Online Users with Profile Picture Status

Check whether the profile picture has been set for users in your Exchange Online environment.

Users with Pictures

This report shows all the Office 365 users who uploaded profile pictures in their office 365 environment. Also, it shows other details such as users’ license status, user name, Office 365 profile picture size, etc.
So, admins can discover Office 365 users with pictures, thereby they can change the photo or prevent the users from changing the profile pictures if needed.

Custom Attributes

Shows all the mailboxes with the custom attributes created by the admins in your Office 365 space.

Custom Attributes

A list of all the Exchange custom attributes created by Office 365 admins is available in this report.
Admins can easily monitor all the custom attribute creations without the use of PowerShell cmdlets like Get-Mailbox, etc.
Admins can customize the report to discover other details such as admin roles, license status, mailbox type, and more. Export the Office 365 user attributes report for future clarifications offline.

Shared Mailbox Reporting

A shared mailbox is a common platform where multiple users have access to the same mailbox for various purposes. Access to a shared mailbox will allow multiple people to respond to customer inquiries, but will also compromise the confidential information. Admins can manage shared mailbox information effectively using AdminDroid shared mailbox reports to prevent data leakage.

All Shared Mailboxes

List of all shared mailboxes in your Exchange Online environment.

Office 365 Shared Mailboxes

A list of all Office 365 shared mailboxes in the Exchange Online environment is available in this report.
Admins can decide whether to assign a license to a shared mailbox based on their necessity.
Additionally, this report includes the details of mailbox name, shared mailbox SMTP address, mailbox size, license status, etc.

Shared Mailbox Members

Lists all the members who have full access to the shared mailbox.

Microsoft 365 Shared Mailbox Members

This report provides the users who have full access permission to shared mailboxes in the organization.
Admins can manage mailbox membership by adding or removing users from a Microsoft 365 shared mailbox if needed.
Also, admins can find the details of access permission, access rights, Mailbox UPN, etc.

Recently Created Shared Mailboxes

A list of all shared mailboxes sorted from recently created to old.

Recently Created Shared Mailboxes in Office 365

Admins can use this report to identify the newly created Office 365 shared mailboxes with the creation time, primary SMTP address, and so on.
Admins no need to use various filters in the PowerShell cmdlet, Get-Mailbox to identify the newly created shared mailboxes in the organization.

Shared Mailbox Size Over Time

View the shared mailbox size trend data to analyze your mailbox growth in Exchange Online.

Shared Mailbox Size Over Time

If a shared mailbox reaches its maximum storage limit, it must get licensed. So, admins need to manage the size limit of shared mailboxes in the organization.
This report helps admins get the shared mailbox size trends with detailed information such as used percentage, mailbox size, deleted item count, etc.

Shared Mailbox Permission Detail

Shows the delegated Office 365 shared mailboxes along with the users who have access to those mailboxes in your organization.

Office 365 Shared Mailbox Permissions

From this report, admins can manage mailbox delegation made on shared mailboxes along with details such as mailbox name, accessible users, access rights, access status, etc.
Furthermore, admins can identify which users are assigned with delegated permissions such as sendas, sendonbehalf, and full access permission to Microsoft 365 shared mailboxes.

Shared Mailbox Permission Summary

Shows a summary of all the shared mailboxes along with their associated users who have been granted full access, send as, send on behalf, and more such access permissions on it.

Shared Mailbox Permission Summary

This report lists the summary of user access rights given to Office 365 shared mailboxes such as full access, send as, send on Behalf, delete item rights, read permissions, etc.
Using this report, admins can remove unnecessary shared mailbox permissions if required.

Shared Mailboxes with Inbox Rules

Shows the shared mailboxes with inbox rules configured in Exchange Online.

Shared Mailboxes with Inbox Rules

Admins can use this report to effortlessly identify the inbox rules on shared mailboxes in the organization. They can obtain details such as display name, inbox rule name, mailbox UPN, etc.
Further, admins can identify the inbox rule configuration and change them, if necessary.

Forwarding Set in Shared Mailboxes

Lists the shared mailboxes configured for email forwarding in Exchange Online.

Shared Mailbox Email Forwarding

Using this report, admins can acquire detailed info on mailbox forwarding in shared mailboxes like forwarding SMTP address, whether mail is forwarded to internal recipients or external recipients, etc.
Admins can prevent data leakage by monitoring external forwarding details in this report.

Shared Mailboxes with Forwarding set using Inbox Rules

Lists the shared mailboxes configured for email forwarding using inbox rules in Exchange Online.

Inbox Rules with Forwarding

Auto-forwarding of emails outside the organization could sometimes lead to malware issues.
This report consists of forwarding rules which contain detailed stats like shared mailbox UPN, rule name, forwarding configured medium, forwarding address, etc.

Shared Mailboxes with Litigation Hold

View the shared mailboxes with litigation hold enabled in Exchange Online.

Litigation Hold on O365 Shared Mailboxes

Admins can occasionally place shared mailboxes on Litigation Hold if they don't want to delete emails in mailboxes for a certain period of time.
This report plays a crucial role for organizations to meet the legal obligations and stay protected in the event of any legal disputes or investigations.

Shared Mailboxes with Retention Hold

View the shared mailboxes with retention hold enabled in Exchange Online.

Shared Mailbox Retention Policy

This report contains info on shared mailboxes with retention holds with details such as the retention hold start date, end date, and more.
This report can be a valuable tool for organizations that need to maintain compliance with data retention policies and ensure the security of sensitive info in shared mailboxes.

Shared Mailboxes with In-Place Hold

View the shared mailboxes with in-place hold enabled in Exchange Online.

Shared Mailbox In-Place Hold

Office 365 shared mailboxes that are on in-place hold are listed in this report. It contains details of the mailbox alias, mailbox size, primary SMTP address, etc.
Further, admins can check whether these shared mailboxes are assigned with Exchange licenses or not.

Archived Mailbox Reporting

When a user with a crucial position leaves the organization, admins can securely store the mailbox information by enabling ‘archiving’ for the respective users. Using AdminDroid, admins can obtain in-depth statistics on all Office 365 archived mailboxes, archived shared mailboxes, never logged in mailboxes, and mailboxes that have crossed the threshold warning.

Archived Mailboxes

Displays the list of Archived mailboxes in your organization.

Office 365 Archived Mailboxes

A list of all archived mailboxes in Office 365 with info such as archive name, mailbox size, warning quota, archive status, etc., is available in this report.
Admins can use this report to identify and disable unnecessary archived mailboxes in the Office 365 environment.

Archived Shared Mailboxes

Displays the archived shared mailboxes in your Exchange environment.

Archived Shared Mailboxes

Admins can easily find the shared mailboxes with the archived state through this report. This report includes details such as display name, mailbox size, archive quota, and so on.
Admins can keep in check the warning quota of the archived shared mailbox and prevent it from reaching the threshold.

Inactive Archived Mailboxes

Displays the inactive archived mailboxes with its last usage time.

Inactive Archived Mailboxes

This report displays the Office 365 inactive archived mailboxes based on their last logon time, log-off time, and user activity time.
Admins can analyze this report and restore an inactive archived mailbox if required. Further, they can obtain detailed info on the archive name, mailbox size, etc.

Never Logged In Archived Mailboxes

Displays the never logged in archived Mailboxes.

Never Logged in Archived Mailboxes

A list of mailboxes that have never logged in since they have been placed in an archived state is available in this report.
Admins can use this report to verify the archive mailboxes that haven’t logged in for a long time and revoke them if needed.
Also, details like mailbox display name, User Principal Name, recipient type, archive quota, etc., are obtained from this report.

Archived Mailbox with Over Warning Quota

Displays the list of archived mailboxes that crossed their warning quota.

Archived Mailbox Over Warning Quota

Office 365 archive mailboxes that have crossed the warning quota are listed in this report. It allows admins to find the archived mailboxes which are almost full and can free up the required spaces.
Also, detailed info on the last logon time, warning quota, etc., is obtained from this report.

Auto Expand Enabled Archived Mailboxes

Displays the archive mailboxes with auto expanding archiving option enabled.

Auto Expanding Enabled Archive Mailboxes

In this report, archived mailboxes enabled with auto-expanding archiving options in the organization are available.
Further, admins can manage the mailbox storage better by disabling auto expanding for archive mailboxes that don’t require high archive storage.
Also, admins can find detailed stats on archived team names, auto-expanding archive status, and more.

Exchange Groups

The fact that dynamic distribution groups and roles have unique properties makes it difficult for administrators to get statistics on those groups. These reports help greatly in dynamic distribution and role group management.

Dynamic Distribution Groups

Lists all the dynamic distribution groups along with their details in your Office 365 environment.

Office 365 Dynamic Distribution Groups

All the Office 365 dynamic distribution groups in the organization are listed in this report.
Admins can manage the dynamic distribution groups at ease by verifying details like group name, alias, group owner, recipient filter, creation and modification time, etc., from this report.

Role Groups

Shows a list of Office 365 role groups in your tenant along with the details such as members assigned to the role groups, role group type, creation time, etc.

Role Groups in Exchange Online

All the Office 365 role groups available in the organization are listed in this report. It shows the role group name, description, Office 365 roles, role assignments, role group type, members, etc.
Viewing this report helps admins to manage the Exchange role groups effectively, and can change the role permissions, memberships if required.
Export the Office 365 admin role report for further offline references.

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