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Microsoft 365 GLBA Compliance Management

Stay one step ahead in achieving the Gramm-Leach-Bliley Act requirements and protect personal information
seamlessly with AdminDroid’s robust suite of reports and incredible features.

GLBA Compliance
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Microsoft 365 GLBA Compliance Management Using AdminDroid

The Gramm-Leach-Bliley Act requires financial institutions in the U.S. to protect the ‘Non-Public Personal Information’ of their customers and consumers that they handle. Such institutions must comply by informing clients of their right to privacy and how they disclose their clients’ information and by developing a security plan for their internal information systems.

If you are looking for a reliable tool to monitor and audit your Microsoft 365 environment and generate reports for your GLBA Audits on time, then look no further than AdminDroid.

As a GLBA Compliance Reporting tool for Microsoft 365, AdminDroid offers you visibility into your tenant in a holistic manner allowing you to ensure data security and comply with GLBA.

Office 365 GLBA Compliance Management using AdminDroid

What is GLBA?

The Gramm-Leach-Bliley Act or the Financial Services Modernization Act is a federal law passed by the United States Congress in the year 1999. The primary intention of the Act was to legalize the consolidation of institutions offering different financial services such as investment banking, commercial banking, security trading, and insurance dealing.

A certain portion of the legislation is devoted to set down in writing the obligations of such institutions to protect the information of their clients and customers.

These provisions are collectively grouped as:

  • Safeguards Rule
  • Financial Privacy Rule
  • Pretexting Provisions

Safeguards Rule

The Safeguards Rule requires organizations to develop a written security plan for their information systems. All the measures required by GLBA must be set down in this plan.

Financial Privacy Rule

The Financial Privacy Rule directs organizations under the purview of GLBA to issue their customers a privacy notice at the time of relationship establishment, informing them of their rights and how their information is used.

The Federal Trade Commission oversees the implementation and maintenance of the regulation by regularly updating the law.


Does your Microsoft 365 Environment need to be GLBA Compliant?

The Safeguards Rule, with the most recent update, clearly outlines the necessary measures that need to be taken to protect customer and consumer data in an information system. It is important to note that the focus here is on the data and not the nature of the information system as a whole. If your organization happens to use cloud platforms such as Microsoft 365 to store and share data internally, all the provisions of the Safeguards Rule apply to your Microsoft 365 environment, irrespective of whether you use it as a stand-alone environment or a hybrid solution.

Does your Office 365 Environment need to be GLBA  Compliant?

Managing Microsoft 365 Compliance with Native Tools

Microsoft has equipped Microsoft 365 with highly useful tools that ease the burden on the person or team managing GLBA Safeguards and Audit. Microsoft disappoint us when it comes to the following issues:

No Compliance Reports Mapped to Regulatory Standards

Microsoft 365 does not have native reports mapped to the GLBA Regulatory Standard. During an audit, this would result in a needless volley of requests for reports between the GLBA assigned compliance team and the IT Department.

No Easy Way to Navigate through Audit Data

The Compliance Search tool only allows one to search for specific content and not for specific events and time-stamps. Without a search tool, audit records cannot be summoned when needed thus making the entire audit inefficient and lengthy.

Limited Retention of Audit Log Data

Microsoft 365 allows you to retain audit log data for a maximum of only 90 days which is extendable to one year with the purchase of the appropriate plan. This falls way short of the GLBA Mandate of 6 years.

How AdminDroid can help you with your GLBA Audit?

AdminDroid offers customizable reports for GLBA on all Microsoft 365 Services without any data retention restrictions.

With our trove of reports, you can breathe easy about generating the right ones on time for your GLBA audit. Our reports are customizable, meaning that you can drill down the report for specific data. They are easy to manage and can be scheduled in the format you desire. We have a dedicated search tool, so you don’t have to waste time searching for a specific report.

GLBA specifies that audit data must be retained for 2 years. Ignore the difficulties as AdminDroid provides infinite data retention facility.

To facilitate your job, we have mapped our compliance reports with the control requirements specified in the FFIET’s handbook.

How AdminDroid Report Collections can help you in addressing the requirements in FFIEC’s IT Handbook?

The Federal Financial Institutions’ Examination Council (FFIEC) designs and supervises GLBA audits for all financial institutions. FFIEC has prepared the ‘IT Handbook’ which provides guidance and advise to financial institutions on implementing IT controls.

AdminDroid has compiled and mapped its report collections to the requirements in the FFIEC’s IT Handbook, to make your job of implementing IT control easier.


How can you ensure GLBA readiness using AdminDroid?

Observe user accesses, config changes, and audit records periodically to identify risks and threats.

Monitor admin actions on identified risks to manage organization risks.

Verify policy details related to authentication, user risks, and sign-in risks to protect user accounts.

Discover risky sign-ins, risky user activities to take instant actions.

Verify user and device identity to ensure authorized access to resources.

With AdminDroid, you can...

Audit the account activity in your organization

Review critical access rights and permissions across Office 365 services

  • There have been many cases of data breaches where the culprit was found to be a simple misplaced access right.
  • Access privilege is an important talking point in the Safeguards Rule. With AdminDroid, you can easily review all access privileges across all Microsoft 365 Services.
Keep a tab on login activity

Generate an audit trail of everything in your tenant

  • With AdminDroid, you can generate and maintain an everlasting audit trail of all events in your Microsoft 365 environment.
  • The Safeguard Rule talks about the necessity of a reliable audit trail.
Monitor and audit the changes to
                                         your files

Monitor changes to the security features of your Microsoft 365 environment

  • GLBA emphasizes the proper management of the security features in your information system.
  • With AdminDroid, you can monitor and manage the myriad of security features in Microsoft 365, such as ATP, from a single portal.
Monitor and audit the changes to
                                         your files

Retain your audit trail for as long as you want

  • Microsoft 365 imposes a 90-day limitation on the audit data retention.
  • By pass this limitation with AdminDroid and hold on to your audit trail for as long as you want with the added advantage of storing it only on your own machines.
Monitor and audit the changes to
                                       your files

Search and navigate through audit data with ease

  • Navigating through your audit trail and searching for specific events in a timely manner is important when it comes to GLBA audit.
  • With AdminDroid’s dedicated Search tool, search through over 950+ reports with a text box and a click of a button.
Monitor and audit the changes to
                                       your files

Maintain an audit trail of DLP Policy Matches and Configurations

  • DLP allows you to identify Non-Public Personal Information such as credit card numbers in your Microsoft 365 files.
  • With AdminDroid, you can maintain a record of all DLP rule matches which can aid you in annual reviews and audits.
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