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Microsoft 365 SharePoint Online Usage Reporting

Admins need to scrutinize SharePoint Online usage to effectively manage storage consumption, identify active and inactive files, track file usage, and more. Thus, they can regain licenses from inactive users and gear up for effective SharePoint site storage management. Before concluding, admins need to do a deep analysis with plenty of information about the SharePoint Online environment. Getting such crystal-clear details would be far-fetched with the native SPO usage reporting. Using the AdminDroid reporting tool, admins can take complete control over storage and file usage, etc., with its well-defined reports and appealing graphical interpretations of the data. Let’s have a look at it!

Active SharePoint Files Count

Get a clear picture of the number of SharePoint files being actively used in the organization.
Check how often SharePoint files are shared externally/internally, viewed, and edited.

Active SharePoint Users

Stay up to date on who's engaging in SharePoint Online and how.
Analyze real-time data such as the count of active users who recently viewed, edited, and shared SharePoint files.

Daily Site Storage

Stay ahead of the storage requirements and have a clear understanding of storage utilization of SharePoint Online sites.
Get to know the total storage consumed till date.

Users File Access Summary

Get a comprehensive overview of how SharePoint Online files are being used in the organization.
Keep track of the daily trends in file access, views, and edits, as well as when the file was last accessed.

SharePoint Online Daily Activity Summary

The organization’s SharePoint Online file usage details are available in this category. Admins need to keep an eye on active users, file activities, file sharings, page visits, and SharePoint daily user activities to identify the resource usage and unusual activity happening in the organization. Here, admins can get the daily active and inactive file activities and overall usage of SharePoint files based on various file activities.

Daily Active SharePoint Files Count by Activity Performed

Shows the daily summary of files count based on the activity performed on it.

Daily Active Files by File Activity

This report lists the daily SharePoint active file count based on the file activities like file view, modification, sync, and internal and external file sharing.
It helps admins to get an overview of file activity in the SharePoint Online environment.

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Daily Active Users Count by SharePoint File Activity

Shows the daily summary of active users count based on the activity performed on SharePoint files.

SharePoint Daily Active Users

Admins can get the SharePoint Online active user count based on their file activity like file sharing, file views, file sync, etc., on a day-to-day basis.
Analyzing these data assists admins to know the daily active users based on file usage in the organization.

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Daily Summary of Users Who Viewed/Edited the SharePoint Files

Shows the daily summary of users with the number of files that the user uploaded, downloaded, modified, or viewed.

SharePoint Users File Access Summary

From this report, admins can obtain the SharePoint file access statistics based on the file uploads, downloads, modifications, and views. It lists the username, file access date, and accessed file counts.

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Daily Summary of Users Who Synced SharePoint Files

Shows the daily summary of users with the number of files that have been synced from a user's local device to the SharePoint site.

SharePoint Users File Synced Summary

Admins will find the users’ SharePoint file sync summary on a daily basis using this report. File sync date, respective username, and the synced file count can be obtained by admins.

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Daily Summary of Users Who shared the SharePoint Files Internally

Shows the daily summary of users with the count of files that have been shared with users within the organization, or with users within groups (that might include external users).

SharePoint Users Internal File Sharing Summary

This report provides an overview of users’ file sharing analytics inside the organization. It provides the file share date, username, and the shared file count.

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Daily Summary of Users Who shared the SharePoint Files Externally

Shows the daily summary of users with the number of files that have been shared with users outside of the organization.

SharePoint Users External File Sharing Summary

Admins should analyze the SharePoint external file sharing statistics in the organization to prevent data leakage due to unauthorized access. This report provides a summary of file sharing date, username, and their external file sharing count.

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Daily Summary of Users Who visited SharePoint Pages

Shows the daily summary of users with the count of visits to unique pages by the user.

SharePoint Users Page Visit Summary

Admins can identify the SharePoint users’ unique page view count and page visited date through this report. It helps to identify the user's SharePoint page usage stats and helps users to find the most popular pages in the organization.

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Daily Summary of Users by their SharePoint File Activity

Shows an overview of daily active users based on the file activities such as viewed or edited files count, synced files count, etc.

Daily Summary of Users by Activity

This SharePoint users’ activity report provides an overall summary of daily user activities on SharePoint files.
Admins can identify daily active users based on their accessed file count, viewed or edited file count, synced file count, and internally and externally shared file count.

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SharePoint Online Site Usage Reports

Sneak a quick look at SharePoint Online site usage to know about the active sites, active files, page views, and daily site storage consumption by the users. It helps admins to avoid storage exceeded errors, and identify the site usage activity on various sites and files in the organization.

Daily Summary of Active Files in SharePoint Sites

Shows the daily summary of total number of files that users store in SharePoint sites and how many files are being used actively.

Daily Active File Counts

In this report, admins can get the daily SharePoint active file count in the organization along with the total file count, active file count, and active percentage.
So, admins can easily analyze the SharePoint file usage.

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Daily Summary of SharePoint Page Views

Shows the daily summary of number of pages viewed across all the sites.

Daily Page Views Count

From this report, admins can obtain the overall summary of page view count in SharePoint Online. It provides the page visited date and the view count statistics.

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Daily Summary of Active Sites

Shows the daily summary of total and active sites including any site in which users had viewed,modified,uploaded,shared or synced within the reporting period.

Daily Active Site Counts

Admins can analyze the SharePoint active site count based on the site activity on a day-to-day basis.
Admins can identify the activity date, total site count, active site count, and active percentage.
This information can also help identify sites that may be inactive or underutilized, allowing improved engagement and productivity.

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Daily Summary of SharePoint Site Usage Storage

Shows the daily summary of storage consumed across all SharePoint sites.

Daily Site Storage

This report let admins find out the SharePoint site storage consumed by the users on a daily basis to prevent site storage exceed error.
Also, it provides the storage used, and date which helps admins to view the site usage report without using PowerShell.

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Microsoft 365 SharePoint Online Usage Reporting

AdminDroid provides an easy way to export the reports to

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Granular Delegation – Completely control who can see what in AdminDroid.

The reports are not just tables! Every report ramped up with AI-powered graphs.

What you see in dashboards – just stats and counts; what we process beneath - millions of records!

Customizing reports is now a piece of cake when you have the below features.

Are important columns jumbled in different O365 admin center reports?

Schedule reports once and let AdminDroid do the rest.

Say goodbye to finding PowerShell scripts forever with Admindroid's handy ReportBoards.

Never miss a beat with AdminDroid's seamless data syncing from Office 365.

Stay in the loop with AdminDroid's Activity Tracker.

Active SharePoint Files Count

Active SharePoint Users

Daily Site Storage

Users File Access Summary

SharePoint Online Daily Activity Summary

SharePoint Online Site Usage Reports

Related pages

Site Users

SharePoint Online File Audit

SharePoint Online Folder Audit

SharePoint Online Page Audit

Site Collection Access Requests

SharePoint Online Sharing Audit

SharePoint Online DLP Audit