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Microsoft 365 Email Usage Reports

As an admin, knowing the organization’s email communication is vital to enhance email security. They should identify when their organization is at its peak, which users are active collaborators, and more. With message trace and Microsoft 365 admin center, getting such precise details is difficult and not possible. However, AdminDroid email auditing tool gives various email activity and usage reports from which admins can evaluate peak & slack periods, active duration analysis, inactive mailboxes, inactive distribution lists, shared mailbox usage, etc. Let’s dive into detail.

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Microsoft 365 Email Usage Reports

Effectively Monitor Email Usage in your Microsoft 365 Environment

Figure out users' email active hours in Microsoft 365

Figure out users' email active hours in Microsoft 365

Identify compromised accounts and prevent unauthorized access through anomaly detection.

Verifying email active hours periodically will help to identify the users’ behavior and their active hours. If massive Exchange Online email activity is detected during inactive hours, it is an indication of account compromise or unauthorized access. Thus, admins can prevent such events effectively.

Discover email peak days and hours based on external email traffic

Evaluate the fluctuations in inbound email traffic from external domains with peak period to spot email-based malware distribution.

Identify when your organization receives a high volume of emails from external domains by analyzing the peak period report. Knowing the unusual external email traffic helps to improve anti-malware controls and avoid data loss.

Discover email peak days and hours based on external email traffic
Verify spikes in shared mailbox traffic during peak hours

Verify spikes in shared mailbox traffic during peak hours

Prevent misuse of shared mailbox privileges by identifying sudden spikes in emails sent during peak hours.

Monitor for massive outbound emails during peak periods, which might indicate misuse of Exchange Online shared mailbox access or unauthorized data transfer. Thus, admins can modify the access privileges and safeguard the organization’s data.

Detect email slack periods in Microsoft 365

Determine low or no email activities from user accounts for long period to prevent compromise of dormant accounts.

Utilize the email slack period to identify user accounts who have minimal or no email activities for long time. As it might become a trump card for attackers, you can enhance your security measures to defend against account compromise.

Detect email slack periods in Microsoft 365
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