How to find and manage inactive distribution groups?
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Inactive distribution lists can clutter systems and hinder message delivery. So, it is necessary to identify and remove them by tracking their last usage in your Microsoft 365 environment.
It will streamline communication, save resources, and enhance organizational adaptability. Also, there are several strategies that can help to find inactive distribution groups in Exchange Online.
- Using Native Tools With Microsoft 365 message trace results, you can analyze email activity within a specific distribution list for up to 90 days. It will help you to identify the unused distribution lists that have not received any email in recent days and remove them if required..
- Using Third-party Microsoft 365 Tools You can make use of a third-party Exchange Online email monitoring tool to easily export inactive distribution lists and take immediate action.
- Using Native Tools By examining Microsoft 365 membership trends, you will get static lists with no changes, suggesting inactivity, whereas dynamic lists may require further assessment despite low email volume.
- Using Third-party Microsoft 365 Tools You can make use of a third-party Exchange Online email management tool to review the distribution groups' membership changes in your organization.
AdminDroid eases finding out the inactive distribution list by tracking the last email received time.
While M365 may not offer a direct solution, AdminDroid steps in to provide a seamless report to uncover and monitor exchange inactive distribution groups, ensuring streamlined and resource-efficient communication.
With this approach, you can effectively assess the usage activity and find the last time a distribution mailbox received email and subsequently determine appropriate actions to be taken.