How to allow and block external users in Microsoft Teams?
External users are added to Microsoft Teams for different requirements, such as short term discussions and long terms projects based on organizational requirements. Therefore, we need to carefully manage inviting and removing external users to ensure smooth external collaboration.
Add external users to Microsoft Teams
Inviting external users to Microsoft Teams enables collaboration with individuals outside your organization. They have been added as guests in Teams with fewer capabilities.
You can follow the steps below to add external users to Teams.
- Login to your Micrsoft Teams with owner access.
- Navigate to the required team and click ellipses (...) next to the team's name.
- Select "Add member" and enter the external user's email address.
- Click 'Add Name' to give friendly name for the external user. Anyone with a business or personal email account, like Outlook, Gmail, or others, can join your team as a guest.
- Select "Add" to share teams with external users. They will receive a welcome email with details about the invited team and who invited them, allowing them to accept or reject the invitation.
Remove external users from Microsoft Teams
External users should be removed from their respective teams once collaboration requirements are achieved. This helps to prevent security threats posed by guests and maintain secure teamwork.
You can follow the steps below to remove guests from teams.
- Login to the Teams admin center.
- Navigate to Teams and click on 'Manage teams'
- Click on the desired team and apply 'Role = Guest' filter.
- Select the required guest user and click Remove. This will exclude the selected user from the team.
Admins should monitor Teams memberships to ensure only authorized guest users are added and they will be removed once not required. However, Teams admin center and Office 365 audit logs lacks straightforward method to monitor these activities.
Microsoft Teams External Collaboration Management at Ease!
- AdminDroid allows you to seamlessly track the guest additions and guest removals in Microsoft Teams and simplifies the monitoring of external collaboration.
- Handy Tip: Utilize 'Added By' chart to easily get an overview of team members adding external users to Microsoft Teams.
![guest-added-in-teams](../images/how-to-images/teams/get-teams-external-user-report/guest-added-in-teams.png?v=5110_21)