Is your organization's sensitive information exposed to anonymous external users through SharePoint sites configured with external sharing? If yes, limit the SharePoint external sharing settings of highly confidential sites by getting the list of SPO sites with external sharing enabled.
Connect-SPOService -Url https://<yourtenantname>-admin.sharepoint.comGet-SPOSite -Detailed |Where-Object {$_.SharingCapability -ne "Disabled"}|select Url,SharingCapability
The AdminDroid SharePoint Online reporting and auditing tool offer an all-inclusive solution for Microsoft 365 admins. It provides extensive out-of-the-box information and a variety of reports specifically tailored to SharePoint Online external sharing, ensuring secure collaboration beyond organizational boundaries.
Block access to unwanted domains by leveraging the "Sharing Allowed Domain List" attribute of the SharePoint sites.
Leverage SharePoint Online file access reports to monitor the actions of external users on highly sensitive files.
Trigger an alert on SharePoint sharing levels to receive notifications on changes in sharing levels of sensitive SharePoint Online sites.
Audit SharePoint external sharing invitations created in your Microsoft 365 environment that helps you to identify the individuals who can access the shared item.
Similar to a SharePoint admin, you can delegate granular access to any Microsoft 365 user for monitoring SharePoint Online activity reports alone using AdminDroid.
Create visual representations for SharePoint Online activities using a variety of charts such as pie charts, donut charts, bar charts, and heat maps.
In addition to viewing sharing capabilities, AdminDroid allows you to access comprehensive details about SharePoint Online site files and track the operations performed by external users. This valuable information aids in maintaining data security by ensuring accurate sharing permission levels for SharePoint sites within your organization.
This happens because the SharePoint Online module may not be installed properly.
// Run the below cmdlet for installing it.Install-Module -Name Microsoft.Online.SharePoint.PowerShell
// Run the below cmdlet for updating it.Update-Module -Name Microsoft.Online.SharePoint.PowerShell
This error occurs when a user fails to accept an external sharing invitation as they are already signed into a personal Microsoft account in their browser, and then copies the invitation link to the browser.
This happens because sharing with the external userâs domain may be blocked by your organization.
Set-SPOTenant -SharingDomainRestrictionMode "AllowList" -SharingAllowedDomainList "<Domain Name>"This happens when you add a new external user to a SharePoint Online site that does not have the permission to add new guests.
Set-SPOSite -Identity <Site URL> -SharingCapability ExternalUserSharingOnlySharePoint sites are shared externally due to following reasons,
To enable external sharing at the organizational level, follow the steps below.
You can also set sharing permissions in SharePoint Online at the site level. However, it must be at the same or more restrictive as the organization level. Follow the steps below to change the SPO sharing settings for a site.
Connect-SPOService -Url https://<yourtenantname>-admin.sharepoint.com
Set-SPOSite -Identity <https://yourtenantname.sharepoint.com/sites/yoursite> -SharingCapability <SharingMode>Need a unified view of SharePoint sites with their external sharing permission levels?
With AdminDroid, you can easily find the SharePoint sharing permission levels configured for each site from the External Sharing Capability column.
Your Microsoft 365 environment may face these security issues when SharePoint sites are shared externally.
Never let any activities performed by external users on SharePoint files go unnoticed!
With AdminDroid, you can monitor the file access activities by external users on SharePoint sites in your organization.
When you invite external users to a SharePoint site, it gives access to sensitive information in your organization. So, monitoring them is mandatory for your organizationâs security. You can get the list of sites that can be shared with people outside your organization in the below ways:
Viewing SharePoint permission levels from the admin center is a time-consuming process as it requires navigating to each site individually. Moreover, the PowerShell cmdlet doesnât provide additional information apart from the sites with external access. Simplifying these processes would greatly enhance efficiency and productivity.
With AdminDroid's built-in policy template, you can receive regular alerts for any changes in the SharePoint external sharing settings at the organizational level, enabling you to maintain control and ensure data security.
To block external access to SharePoint sites after a certain period, you can establish guest expiration policy by the steps outlined below. Upon SharePoint permission expiration, the external usersâ access to the SharePoint site is blocked.
The minimum period you can specify for guest access is 30 days while the maximum is 730 days.
Investigate extended guest access periods to uphold data security and mitigate potential risks!
With AdminDroid, you can track the activities related to changes in guest access period for sharing invitations.
Block access for unwanted external users if the link expiration settings have been modified beyond the initial SharePoint external sharing time limit.
Follow these external collaboration settings for secure guest sharing in SharePoint Online.
By following these SharePoint external sharing best practices, you can securely share your SharePoint sites and their contents externally.
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