What are the different types of Power BI licenses are available in Microsoft 365?
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Understanding the different Power BI licenses available in Microsoft 365 helps organizations to assign the right licenses based on each user's activity level and data access needs. For instance, by monitoring user interactions with reports and datasets, admins can ensure that only active users are assigned with premium licenses.
Power BI offers several types of licenses tailored to different user needs:
- Power BI Free: Users with a Power BI Free license can create reports and dashboards for personal use, but they lack the ability to share, collaborate, or publish them to others' workspaces. However, Pro and Premium Per User (PPU) license holders can share content with free users if it's stored in Premium capacity.
- Power BI Pro: The Power BI Pro license is a per-user based license that offers advanced features for collaboration, sharing, and publishing reports within an organization. Pro users can create content and share it only with other Pro users, unless a Power BI Premium capacity hosts that content.
- Power BI Premium: The Power BI Premium license includes all the features of Power BI Pro, along with access to Premium capacity features and content types available with a paid license. It offers advanced capabilities like AI, autoscaling, dataflows, datamarts, paginated reports, multi-geo, report server, BYOK, and unlimited content sharing. It includes two subtypes:
- Per User (PPU): Premium features on a per-user basis.
- Per Capacity: Dedicated resources for large-scale deployments.
These licenses cover various organizational needs, from individual use to large-scale enterprise deployments.
With AdminDroid, you can easily identify the users assigned with different Power BI licenses and ensure effective license allocation.
- Access AdminDroid’s detailed report on M365 licensed users and use the Product Licenses easy filter to view users assigned with Power BI licenses such as Power BI and Power BI Pro.
- This report provides you the visibility of your Power BI license utilization and helps to ensure the licenses are allocated only to required users.
Handy Tip: Use advanced column customization to integrate data from other report sources, which will provide deeper insights into users assigned with Power BI licenses.