How to Get SharePoint Online Document Library Report

When you create a SharePoint Online site, a default document library is created which stores all the files shared within the site. You can also create additional document libraries by following the steps below.

Create a New Document Library in SharePoint Online

You can then create, upload, and share files in a document library.

Create a Document Library Using PowerShell

Run the PowerShell script below to create multiple document libraries in SharePoint Online.

Connect-PnPOnline -Url <DesiredSite’sURL> -Interactive
newlibraries = @("Library1","Library2", "Library3", "Library4")
foreach ($DocumentLibraryName in $newlibraries) { New-PnPList -Title $DocumentLibraryName -Template DocumentLibrary}

• You can use the sorting feature to quickly locate both recently created and oldest document libraries in SharePoint Online.
• Handy Hint: Refer to the "Item Count" column to identify the document libraries with the highest number of items. This facilitates the deletion of unwanted files that may contribute to storage issues.

You can seamlessly manage document libraries with many items in SharePoint Online. Follow the steps below to create, upload and delete files in a document library.

Create a New File in a Document Library

Upload Files to a Document Library

Delete Files from a Document Library

It is important to note that the size limit of a SharePoint Online document library is 30 million items per library.

However, after reaching a limit of 5000 items, you will be restricted from carrying out certain tasks like adding columns, viewing more than 5000 items in a single view, etc.

Document libraries within a SharePoint site provide a secure platform for storing and organizing files based on your needs. You can create different document libraries to classify files under various categories. It is the best way to display documents in SharePoint Online.

A few types of document library in a SharePoint Online site are,

When you create a document library, it will inherit access permissions from its parent site. However, you may want to control who has access to a document library for restricted access.

Follow the steps below to set permissions for a SharePoint document library:

If you wish, you can edit permissions for existing users or SharePoint groups using the Edit User Permissions option. Here, you can choose various permission levels like Full Control, Edit, Design, Contribute, Read, etc.

If you prefer to restrict access for current users or SharePoint groups, utilize the Remove User Permissions option to revoke their access.

• You can use the List Name easy filter to check whether a specific document library is configured with unique permissions or not.
• Handy Hint: If you find any confidential libraries without unique permissions, you can use the "Set-PnPListPermission" cmdlet to change document library permissions for restricted access.

SharePoint Online offers customization options for viewing document libraries to suit your preferences. For instance, you can include necessary columns and arrange them in your preferred order, ensuring your document library remains organized for quick reference.

Follow the steps below to create a view in a document library:

Before using document libraries for organizing your files, take note of the following best practices for efficient document management in SharePoint Online.

By following the above document library best practices, you can keep your files organized for easy retrieval of crucial ones.

Additionally, you can also add a document library to a SharePoint page for quick access to important documents.