Are you concerned about Microsoft 365 license management, especially in the case of former employees who may still have active licenses? This situation can potentially lead to increased Microsoft 365 licensing costs and data security risks. So, take control today! Learn how to export user license report in Microsoft 365 and effectively handle unused licenses.
Windows PowerShell Connect-Graph -Scopes User.Read.All, Organization.Read.All Windows PowerShell Get-MgUser -Filter 'assignedLicenses/$count ne 0' -ConsistencyLevel eventual -CountVariable licensedUserCount -All -Select DisplayName,AssignedLicenses | Format-Table -Property UserPrincipalName,DisplayName,AssignedLicenses 
The AdminDroid Microsoft 365 license management tool provides complete information about the licenses within your organization. Moreover, it allows you to audit subscriptions that are approaching their expiration, expired Microsoft 365 subscriptions and licenses assigned to sign-in disabled users.
Receive the alert report in your mailbox, categorized as Severe, High, Medium, Low, and Info so that you can make precise decisions based on these levels.
Reactivate the suspended Microsoft 365 subscriptions of users within 90 days to avoid data loss.
Using various reporting capabilities, get the M365 users who have not signed in for a long period of time. This simplifies the process of revoking licenses for those who're inactive for an extended period.
Assign licenses to Microsoft 365 unlicensed users who may need access to specific services for efficient task performance.
Find disabled users still licensed in Microsoft 365 and allocate them to active users to avoid unwanted license usage.
Track the subscription expired users, and make purchasing choices as needed.
AdminDroid simplifies Microsoft 365 license assignment by offering enormous reports and features. With the diverse range of Microsoft 365 licenses available, it is crucial to procure and assign precise licenses to users, thus optimizing license usage.
This error occurs when the MS Graph module does not have permission to read the audit log to display the last active time of users.
Connect-MgGraph âScopes Directory.Read.All,AuditLog.Read.All
This happens when you try to remove a license from a Microsoft 365 user that was inherited from a group.
// Connect to the MS Graph PowerShell to give permission to edit group membership details.Connect-MgGraph -Scopes GroupMember.ReadWrite.All, Group.ReadWrite.All, Directory.ReadWrite.All
// Run the below cmdlet to remove a user from the group.Remove-MgGroupMemberByRef -DirectoryObjectId "<User's Object Id>" -GroupId "<Group's Object Id>"
This error occurs when you allocate a license to a group, and the service plans within that license canât overlap with the plans already assigned to a user through a different license directly.
This error occurs when you assign a license for users from the Azure portal whose usage location is not defined.
This error occurs when you send an email to a user without an Exchange Online license in your organization.
Assigning licenses to users in your Office 365 environment is necessary for the following reasons,
To assign a Microsoft 365 license to a user, you need to have global admin or license admin permissions in the Microsoft 365 admin center. You can assign Office 365 licenses to users either from the Active users page or the Licenses page of your admin portal.
Run the below cmdlet to assign Microsoft 365 licenses to user accounts with PowerShell.
Set-MgUserLicense -UserId "<UPN>" -RemoveLicenses @("<AccountSkuId1>") -AddLicenses @{}Using AdminDroid, you can instantly audit users' license changes in your Microsoft 365 environment.
Microsoft 365 license assignment process can be made easier through group-based licensing. With this method, you can assign Office 365 licenses to users who are added to security groups within your organization. This approach is known as inherited license assignment.
Follow the steps below to assign Microsoft 365 licenses by group.
When you add a user to the designated security group in Microsoft 365, they will automatically be assigned the license associated with that group.
As group-based licensing is a bulk operation, receiving notifications about specific licenses assigned to a group is essential to assess whether your organization can accommodate these additional units.
Using AdminDroid, you can get alerted on a specific Microsoft 365 license assigned to a group in your organization.
For effective Microsoft 365 license management, it is important to remove unused licenses. Before managing unused licenses, you must get inactive users with licenses assigned in Microsoft 365.
Follow the steps below to get the Microsoft 365 inactive users report.
Get-MgUser -All -Property 'UserPrincipalName','SignInActivity','Mail','DisplayName' | Select-Object @{N='UserPrincipalName';E={$_.UserPrincipalName}}, @{N='DisplayName';E={$_.DisplayName }}, @{N='LastSignInDate';E={$_.SignInActivity.LastSignInDateTime}}To remove unused licenses using the Microsoft 365 admin center, follow the steps below.
Run the below cmdlet to remove Microsoft 365 licenses from user accounts with PowerShell.
Set-MgUserLicense -UserId "<UPN>" -RemoveLicenses @("<AccountSkuId1>") -AddLicenses @{} With AdminDroid, you can easily check the Microsoft 365 inactive users report by their last active time.
As an admin, it is important to manage Microsoft 365 licenses to ensure users have the right tools for their roles. One key aspect of this is to regularly check users' licenses to make sure they align with your organization's needs.
Follow the below to get a list of all licensed users in Microsoft 365 and revoke unwanted license assignments.
Obtaining the Microsoft 365 user license report via the admin portal is simple for organizations with a smaller number of users. However, if you are an organization with a larger number of users, checking M365 licenses could become more challenging.
How to export a list of licensed users in Office 365?
With AdminDroid, you can periodically export Microsoft 365 user license report to your mailbox in various formats such as HTML, PDF, CSV, XLS, and XLSX.
Microsoft 365 unlicensed users can access some services and tools but with more restrictions. Here are some restrictions and permissions for unlicensed users in Office 365,
Using AdminDroid, you can track the unlicensed users' activities in your Microsoft 365 environment.
An improper Microsoft 365 license management can significantly increase the overall expenditure of your organization. Therefore, it is crucial to optimize Microsoft 365 license usage by adhering to some best practices.
Follow the steps below to reduce Microsoft 365 licensing costs,
Get AdminDroid Office 365 Reporter Now!