If your organization's user accounts undergo frequent changes due to regular Microsoft 365 onboarding and offboarding, managing them can be a daunting task. However, you can effectively tackle these challenges by regularly reviewing the list of users in Entra ID. This guide will walk you through exporting user information and implementing best practices for efficient user management.
Windows PowerShell Connect-MgGraph Windows PowerShell Get-MgUser 
The AdminDroid Microsoft 365 reporting tool offers comprehensive oversight and control of user details such as logon status, license consumptions, MFA details, user activities etc. Not stopping here, AdminDroid goes further by offering a wide range of features for generating automated reports and receiving alerts for any unusual user activities.
Utilize the Azure AD user dashboard to gain comprehensive insights into user statistics, password status, sign-in status, etc.
Use AdminDroid's location-based AI charts to find users without MFA categorized by their city, state and country.
Learn the ways to find the last logon time of users with a bird's eye view to pinpoint the stale users and manage their licenses effectively.
Get the list of all users with admin roles to ensure proper access control and accountability in your Microsoft 365 organization.
AdminDroid's advanced scheduling enables you to send all the user activity logs to their managers to track user actions anywhere at any time.
Use the dedicated user manager and direct reports to understand the hierarchical structure within your organization. You can download this report in different formats to fit your needs.
AdminDroid gives you a better understanding of user actions and details in Microsoft 365, making it easier for seamless management. Functioning as an Azure Active Directory reporting tool, it assists in making strategic decisions in managing your Microsoft 365 user accounts.
This error occurs if the user does not have administrator privileges to access the admin center URL or admin center.
This error occurs when the MS Graph module does not have permission to read the audit log to display the last active time of users.
Connect-MgGraph –Scopes Directory.Read.All,AuditLog.Read.AllThis error occurs when you have multiple versions of the Graph PowerShell module installed.
//To get versions of Graph PowerShell module.Get-Module -Name Microsoft.Graph -ListAvailable
//To uninstall the older versions of Graph PowerShell module.$Version=<Version_To_Be_Uninstalled> #Provide the value in quotesUninstall-Module -Name "Microsoft.Graph" -RequiredVersion $Version -Force
//Run the below cmdlet to install the latest Microsoft Graph module.Install-Module Microsoft.Graph
This error occurs when you try to access Azure AD sign-in logs without necessary admin permission.
This happens when you try to remove a license from a Microsoft 365 user that was inherited from a group.
//Connect to the MS Graph PowerShell to give permission to edit group membership details.Connect-MgGraph -Scopes GroupMember.ReadWrite.All, Group.ReadWrite.All, Directory.ReadWrite.All
//Run the below cmdlet to remove a user from the group.Remove-MgGroupMemberByRef -DirectoryObjectId "<User's Object Id>" -GroupId "<Group's Object Id>"
It is crucial to audit user-related activities including creations, deletions, and modifications for effective Microsoft 365 user management. However, admins can face significant challenges when tracking multiple users' details and removing inactive users.
Follow the below steps to create, update, and delete users via Microsoft 365 admin center.
However, if you delete multiple users at once, you won't be able to grant OneDrive access to others.
AdminDroid simplifies Microsoft 365 user management by offering a range of reports that assist admins in efficiently managing user accounts.
Explore the built-in Azure AD reports designed to monitor user activities, identify security risks, and maintain compliance standards.
Assigning licenses allows users to access Microsoft 365 services within your organization. With efficient license monitoring, you can ensure that users have access only to the appropriate resources and services.
You can follow the below steps to assign license via Microsoft 365 admin center.
Similarly, if you wish to remove a license for a user, simply uncheck the desired licenses and click Save Changes.
Managing licenses and keeping track of their usage from the Microsoft 365 admin center can be difficult as it doesn't offer complete reports on your Office 365 licenses.
To make license management easy, learn how to export Microsoft 365 user license report, that outlines various methods for identifying and managing user licenses.
Here is a quick overview,
In addition to user license reports, it provides M365 license changes, including license assignment and revoking activity. This ensures the proper license assignment to onboarding users and license removal from offboarding users in the organization.
Guest users are commonly added in Microsoft 365 to enhance external collaboration by expanding business opportunities for organizations. However, lack of effective monitoring of the guest users can result in significant issues such as data leakage, accountability risks, etc. To find the guest users in Azure AD, you can follow the steps below.
Additionally, you can click on the desired guest user and navigate to the Groups tab to find the details of the external users group membership details.
AdminDroid offers dedicated reports to manage guest users in Microsoft 365 and remove unnecessary guests from confidential groups.
AdminDroid’s built-in external user reports consists of,
To keep user accounts safe from suspicious activities, it is important to regularly check user details like account changes, file sharing, password changes, and role modifications. Follow the steps below to track user activities using the Microsoft 365 audit logs:
After clicking Search, you will receive the results of the activities performed. Export the Microsoft 365 user activity report to track the events performed by the users.
Even though you can export the activities performed by the users, it will be difficult to categorize them efficiently in Microsoft Purview. Fortunately, AdminDroid simplifies this process, saving you time and effort.
It offers a detailed Microsoft 365 user audit report where you can easily track all activities performed by users. It provides details, such as users' first login time, last logon time, activities across various Microsoft 365 apps and services.
Even though a user account becomes inactive, they continue to utilize a license in your organization, leading to wastage of licenses. By periodically monitoring inactive users in Azure AD, you can optimize resource usage and reduce unnecessary costs.
Connect to the ‘Microsoft Graph’ PowerShell module and run the below command to retrieve Microsoft 365 users' last logon time with precise information.
Get-MgUser -UserId <UserId> -Property SigninActivity | select -ExpandProperty SigninActivity Take a look at AdminDroid’s Microsoft 365 inactive users report for a detailed overview to easily find and manage inactive users within your Microsoft 365 environment.
Along with the users' last logon time, it offers details regarding issues related to inactive users, instructions on identifying inactive users, revoking their licenses, and deleting their accounts.
Get AdminDroid Office 365 Reporter Now!