How to Get Teams Membership Report in Microsoft 365

In Microsoft Teams, the member role is the default role given to most users in a team. Members can participate in conversations, access shared files, create tabs and collaborate with other team members according to their permissions.

Also, members can become moderators if the admins turn on Moderation in Microsoft Teams. Moderators have additional permissions than team members that allow them to set up team member permissions, post to a channel, and add or remove other members.

They can also decide team members' replies to the existing channel messages and control bots and connectors messages on channels.

You can invite external users to collaborate with your organization's internal teams and channels. They can be clients, partners, resellers, or any others outside the organization.

Configure Guest Access in the Teams Admin Center

You can control and manage guest access from the Teams admin center.

Therefore, it's important to manage the guest user's membership to prevent data leakages and enable improved security.

Note: By clicking the Email this report now option, you can directly send the report and its details to the desired recipient’s inbox.

Regularly monitoring the membership details of Teams allows you to ensure that only the appropriate individuals have access to teams and channels. This is important because users may frequently join and leave teams based on organizational requirements.

You can get the User’s Teams membership details from Microsoft 365 in the below ways:

However, the Teams admin center requires manual searching of users and their teams, and PowerShell does not offer user-friendly reports to manage the Microsoft Teams membership.

• With the Quick Schedule feature, you can generate a monthly report schedule for the Teams membership report. This allows you to monitor your Teams regularly without the need for manual report searches.

Note: You can download any of the reports in the required format from the report page itself, by clicking the download icon.

Managing team membership in Microsoft Teams involves various important tasks, such as adding, removing, and monitoring overall team members’ permissions. Keeping track of these activities is crucial, especially when users leave an organization or move to another project within Microsoft 365.

As a result, you can remove the user from relevant teams and add them to appropriate teams to ensure proper collaboration and communication within Microsoft Teams.

Add a New Member to a Team

Adding new members to a team in Microsoft Teams is a simple process that can be accomplished by any existing team member.

Add Multiple Users to a Team

As an admin, adding multiple users to a group will be helpful when managing a larger number of groups and their members simultaneously.

Unfortunately, you can add one user at a time in Microsoft Teams. However, you can easily add bulk users to a Microsoft Teams group through Azure AD.

Perform the below steps to add bulk members to your Teams from the Azure AD,

Note: To include a guest user as a member in Teams, you need to be the owner of the team. Similarly, to remove multiple users from teams, you can go to the Teams admin center»click Manage Teams»Choose the team, select the users you want to remove, and click on the Remove option.

In Microsoft Teams, you can create teams with dynamic membership from Azure AD. This option automatically adds or removes users to the teams or groups based on specific rules and attributes, keeping teams up to date without manual effort.

Change the Membership Type of Microsoft Teams:

During the group creation process, you have the option to choose the membership type. To change the existing team's membership type, simply follow these steps:

Note: You need global admin privileges, user admin, or group admin permissions to access the Microsoft Entra admin center.

However, this automatic member addition may be challenging for admins to know users' actual memberships. Therefore, gaining insights into membership details and activities becomes vital for smooth and efficient Teams management.

Monitoring team membership or ownership changes is crucial in Microsoft Teams since any undesired changes can lead to drastic damage. By auditing teams' membership changes and other activities, admins can detect any unnecessary modifications or suspicious activities to ensure the overall security and productivity of Microsoft Teams.

However, the native solution involves manual tracking of Teams users' membership changes which can be a time-consuming task for Microsoft 365 admins.

AdminDroid’s Alert feature allows you to receive alerts whenever there is a team member or team owner change in Microsoft Teams, based on your alert settings. With the help of these alerts, you can effortlessly monitor and keep track of both regular and unusual membership changes in Microsoft Teams.