How to Monitor Users License Changes Report in Microsoft 365

With group-based licensing, you can assign, remove, or change Office 365 licenses for a specific group of users. Monitoring these changes is essential for managing license allocation efficiently and duplicate license assignments.

Microsoft Entra audit logs allow you to identify who made changes to licenses within groups.

• This report displays details such as activity time, username, group name, group-based license assignment, etc.
• Monitoring these changes helps you identify groups with unused licenses or features. Thus, you can remove unnecessary licenses from the group and optimize overall licensing costs.

Hint: Filter the report based on your preferred license and save it using the Save as View feature. This eliminates the need to reapply filters each time, ensuring efficiency and convenience for future use.

In Microsoft 365, licenses are assigned to users in two ways. They are:

You can determine whether the user license is directly assigned or inherited from a group by following the below steps:

• In addition, you can access details such as sign-in status, license status, and more to gain deeper insights into user management within your organization.

Tip: To explore any report in AdminDroid, hit Ctrl + Shift + F and type fewer related keywords about the required report. This will show you the relevant reports.

Implementing bulk license change in Microsoft 365 can streamline the management of user permissions and access to services. This process allows admins to change licenses for multiple users at once, saving time and ensuring consistency.

Here's how to change licenses to multiple users using the Microsoft 365 admin center.

Assign multiple Microsoft 365 user licenses using PowerShell script

However, manually assigning licenses to each user can be time-consuming. To streamline the process, you can use the following script to assign licenses to multiple users by importing a CSV file.

$AddLicenses= @( @{SkuId = <SkuID>}, @{SkuId = <SkuID>})
$UserNames = Import-Csv -Header "UPN" $UserNamesFile
foreach ($Name in $UserNames) {
$UPN = $Name.UPN
Set-MgBetaUserLicense –UserId <UPN> -AddLicenses $AddLicenses -RemoveLicenses @()
}

Inviting guest users to collaborate with your organization and assigning licenses to them is essential in certain cases. However, there may be instances where a misconfiguration in license assignment or extended access could compromise your organization's data. Therefore, it is crucial to monitor and manage Microsoft 365 guest user license changes.

However, using these native methods to find the license changes for multiple guest users can be a tedious process.

• To simplify this task, you can use AdminDroid’s report to track all guest user license changes.
• In this report, you can use the "License Operation" column to find the license change details.
• Along with the above, this report provides details on all guest user license changes, including the modified plan details, license details, etc.

Neglecting the stale users will lead to severe security threats and unwanted license expenditures. Manage unused licenses in Microsoft 365 by removing licenses from the stale users, using the below methods.

Remove Microsoft 365 user licenses using PowerShell

Connect-MgGraph
Set-MgUserLicense -UserId "<UPN>" -RemoveLicenses @("<AccountSkuId1>") -AddLicenses @{} 

How to remove the license from multiple users?

Note: Licenses inherited from a group cannot be removed directly. To remove such group-based license assignments, you must remove the user from the group that assigned it.

How to remove the license from a group?

Remove user licenses from the Microsoft 365 admin center

What happens to user data when an O365 license is removed?

• This report provides insights into the licenses that have been removed, allowing you to reassign them to active users which helps in optimal usage of Microsoft 365 licenses.