How to audit file usage statistics by users in SharePoint online?
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In today's digital age, where data breaches are commonplace, protecting your SharePoint Online files is paramount. Auditing who accesses, modifies, and shares these files adds a crucial layer of security. Therefore, tracking these activities helps prevent unauthorized access and ensures the integrity of your sensitive information.
With the help of the Get-MgReportSharePointActivityUserDetail PowerShell cmdlet, you can get the aggregated information on SharePoint users’ activity. But it doesn't offer in-depth details like a file name, name of the activity performed, user’s IP address, file location, site URL, etc.
Overlooking SharePoint Online user’s activity logs can result in missing critical indicators such as file deletions, modifications, or access patterns, which may indicate accidental or intentional data loss.
Here is a quick glimpse!
- Microsoft Purview compliance portal: It explains how to use the Purview compliance portal to audit SharePoint Online file activities by users and details on file usage.
- PowerShell Script: It provides the script for generating reports on SharePoint Online users’ file usage details with customization capabilities.
- AdminDroid SharePoint Online Reporter: A simple report on SharePoint file usage from AdminDroid enables you to quickly act on managing user interactions with files. It offers automated reporting features and visual analytics focusing solely on important file usage activities.