Imagine your organization aims to communicate with Microsoft 365 external users on an important project. However, creating multiple teams for external colloboration might be difficult to manage. Fortunately, you can avoid unnecessary team creations by using MS Teams shared channels. Follow the solutions below to efficiently create and manage shared channels in Microsoft Teams.
Windows PowerShell Connect-MicrosoftTeams Windows PowerShell Get-TeamAllChannel -GroupId <TeamsGroupID> -MembershipType Shared 
The AdminDroid Microsoft Teams analytics and reporting tool encompasses a wide range of reports that allow you to identify shared channels in your organization. Moreover, it enables you to audit user activities in Microsoft Teams, helping you prevent potential data breaches.
Access the Microsoft Teams dashboard for detailed insights into teams and channels across your organization.
Refer to Teams usage reports to gain insights into a detailed summary of users' activities and to detect inactive users.
AdminDroid ensures ISO compliance management by providing reports related to the sharing of sensitive information in Microsoft Teams.
AdminDroid's Microsoft Teams reporting and auditing tool provides dedicated reports for a comprehensive view of teams, channels, and changes in configuration and membership details.
Leverage external user reports to stay informed about the activities of external users in Microsoft Teams.
Monitor SharePoint file access activities to prevent sensitive data leakages from Teams channel sites.
In summary, AdminDroid simplifies the complex task of managing shared channels, offering Microsoft Teams’ admins a streamlined approach. With its advanced reporting features, administrators can proactively address issues such as data leakages, the addition of unwanted external users, and more.
This happens when you try to share a shared channel with an organization-wide team.
This error occurs when either your organization prohibits sharing with the other organization, or their organization restricts users from accessing your shared channels.
This error occurs when your organization does not allow you to create shared channels.
This error occurs when the Microsoft Teams module is not installed properly.
Install-Module –Name MicrosoftTeams
This error occurs when you try to add a new user as an owner to the shared channel.
Add-TeamChannelUser –GroupId <TeamsGroupID> -DisplayName "<ChannelName>" -User <UserPrincipalName>
A shared channel acts as a collaborative environment, enabling users from both inside and outside your organization to work together on shared projects. It can be created only by a team owner.
Follow the steps below to create a shared channel in Microsoft Teams.
Run the below cmdlet to create shared channels in a team using PowerShell.
New-TeamChannel -GroupId <TeamsGroupID> -DisplayName "<NewSharedChannelName>" -MembershipType Shared Note: When a shared channel is created, a separate SharePoint Online site is also created which inherits the privacy and guest access settings as the 'parent team'.
You can share a team channel with external users either by directly adding them through their email addresses or by sending an invitation to a team owner of the external organization. Once the team owner accepts the invitation, users can access your channel directly without switching tenants.
Before adding external users to shared channels, it is mandatory to configure all the settings below so that they can access the content shared via these channels.
Login to the SharePoint Online admin center . Under Policies, select Sharing. Set the external sharing level to "New and existing guests".
Note: Your partner organization must configure outbound access settings so their users can access your shared channels.
After configuring all the above settings, you can share Teams channels with external users or send an invite to their team owners.
Using AdminDroid, you can easily find the Teams shared channel guests and remove unnecessary users.
Regularly monitor Teams shared channels to ensure that data shared within these channels complies with your organizational policies. After reviewing them, you can decide to enforce additional policies related to guest access, external sharing, and B2B direct connect.
You can get a list of Teams shared channels in your organization by the following ways.
Finding shared channels from the Teams admin center is a time-consuming process as it requires navigating to each team individually. Additionally, if your organization has numerous shared channels, retrieving their details through PowerShell cmdlets can be challenging.
With AdminDroid, you can effortlessly obtain comprehensive details on shared channels through a single report, eliminating the need to run PowerShell cmdlets for each detail.
Take note of the following Teams shared channel limitations to use them appropriately according to your organization’s needs.
Microsoft Teams shared channels consume the following storage spaces for its resources.
Using AdminDroid, you can find the shared channels' SharePoint Online site information. This will allow you to efficiently manage the storage consumed by documents within these channels.
Effectively managing shared channels is crucial for securing your Microsoft 365 organization against potential data breaches. Once you've decided to create shared channels, take note of the configurations below to prevent security issues.
You can create a custom teams’ policy to allow only specific users to create shared channels.
You can manage shared channels by clicking on More options near the desired channel.
Remove-TeamChannelUser -GroupId <TeamsGroupID> -DisplayName <SharedChannelName> -User <UPN>Remove-TeamChannel –GroupId <TeamsGroupID> -DisplayName <SharedChannelName>
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