What are the primary activities of an external user in Microsoft 365?
In Microsoft 365, external users are vital for facilitating seamless communication and collaboration across organizations. One of their primary activities includes leveraging email collaboration features to exchange information and share documents across organizations effortlessly.
Let's delve into their other primary activities within the M365 ecosystem.
- OneDrive and SharePoint Document Collaboration External users can seamlessly collaborate on shared documents stored in SharePoint Online or OneDrive. They can view, edit, and co-author files, fostering efficient teamwork across organizational boundaries.
- Participation in Teams Meetings Leveraging Microsoft Teams, external users can join meetings hosted by internal team members. Through audio, video, and chat functionalities, they actively contribute to discussions, brainstorming sessions, and decision-making processes. In overall aspect, enabling external chat and meetings in Microsoft Teams facilitates communication with users outside your organization.
- Accessing SharePoint Sites External users gain access to designated SharePoint sites, enabling them to engage in project-specific activities, access relevant resources, and contribute to content creation and management.
Top 5 key strategies for secure external collaboration in Microsoft 365
Grant external users with temporary access to specific resources within your Microsoft 365 environment without compromising security.
Restrict access to SharePoint Online resources based on conditions such as user location, device compliance, and login risk.
Enable secure collaboration by inviting external partners to Teams channels using Azure AD B2B, ensuring controlled access to conversations and files.
Safeguard sensitive information by applying encryption, access restrictions, and data loss prevention policies across Microsoft 365 applications.
Manage and monitor access rights within Azure AD, reducing the risk of unauthorized access and potential security breaches.
Bonus Tip - By configuring external sharing settings at the tenant level, administrators can limit the level of access granted to external users, ensuring security and compliance while promoting collaboration within the organization's digital ecosystem.
Using AdminDroidâs Sharing Policy Setting Changes at Tenant Level report, you can effortlessly monitor alterations in external sharing settings made at the tenant level. Furthermore, you'll also gain insights into the timestamp of the activity and the admin responsible for the changes.
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