If your organization has a vast number of SharePoint Online site collections, navigating them might be a tedious task. However, you can easily tackle the challenges of managing multiple sites with appropriate practices. This guide helps you list all SharePoint Online site collections and offers essential configurations for an organized collaborative Microsoft 365 environment.
Windows PowerShell Connect-SPOService -Url https://<yourtenantname>-admin.sharepoint.com Windows PowerShell Get-SPOSite | Where-Object { $_.Status -eq "Active" } | Select-Object Url, Title 
Featuring AdminDroid's SharePoint Online management tool an asset to elevate your capabilities in optimizing SharePoint Online. This tool provides comprehensive insights into critical aspects such as SharePoint site permissions, external file sharing, site storage utilization, ownership details, group memberships, and more. By closely monitoring these reports, you can prevent data misuse within the organization.
Secure your environment with AdminDroid's detailed SharePoint file access report. With this report, you can easily get insights into user activity and file interactions.
Audit SharePoint site collection admin additions within your Microsoft 365 environment to efficiently track all admin-related changes, ensuring that only legitimate users are added as admins.
Receiving real-time alerts on SharePoint Online site collection deletions helps admins to stay updated and promptly identify any changes that require immediate action.
Leverage the SharePoint analytics dashboard to get a comprehensive view of SPO sites, inactive sites, sharing configurations, and site storage usage.
Getting hands on SharePoint Online insights enables you to visualize site collections, lists, external sharing settings, and SharePoint groups effectively.
Keep an eye on the SharePoint Online DLP rule matches report for detecting and preventing the loss of sensitive information.
In summary, these tips and best practices offer a practical roadmap for SharePoint admins to efficiently configure SharePoint site and manage site access permissions in Microsoft 365. By following these insights, admins can enhance SharePoint security measures to safeguard against potential vulnerabilities and elevate their overall SharePoint Online management with ease.
Enhance SharePoint Online security by restricting SharePoint site access to predefined sharing configurations by consistently reviewing and managing site settings.
Monitor SharePoint Online external sharing to get a detailed analysis of file access activities performed by external users, preventing sensitive data leaks.
Manage SharePoint Online storage by either increasing the allocated space or removing unused content from sites that have exceeded allocated storage limits.
This error occurs when the SharePoint Online Management Shell module is not installed or imported.
Run the below cmdlet for installing it.
# Run the below cmdlet for installing it.
Install-Module -Name Microsoft.Online.SharePoint.PowerShell -Force -AllowClobber
# Run the below cmdlet for importing it.
Import-Module Microsoft.Online.SharePoint.PowerShellThis error occurs when there is an issue with authentication or the provided credentials.
Recheck and update the SharePoint Online admin credentials. Use the following cmdlet to connect.
Connect-SPOService -Url https://<your-admin-url>-admin.sharepoint.com -Credential $adminCredThe Microsoft 365 user running the PowerShell cmdlet lacks the necessary permissions to retrieve site information.
Ensure that the account has the required SharePoint admin or site collection administrator permissions. Verify permissions using the SharePoint admin center.
# Run the below cmdlet for Connecting to SharePoint Online Tenant Admin.
Connect-SPOService -Url https://<your-admin-url>-admin.sharepoint.com -Credential $adminCred
# Run the below cmdlet to disable the ‘DenyAddAndCustomizePages’ flag.
Set-SPOSite Url https://<your-admin-url>-admin.sharepoint.com -DenyAddAndCustomizePages $FalseThe specified SharePoint Online site URL is incorrect or does not exist.
Double-check the site URL and verify whether the site exists. Ensure proper connectivity and that the site is accessible.
This error indicates that the SharePoint site is currently locked for editing, and modifications are not allowed.
Check if the site is locked and unlock it using the following cmdlet.
Set-SPOSite -Identity <SiteURL> -LockState UnlockA SharePoint Online site functions like a website featuring various SharePoint web parts such as document library, calendar, task list, and more. It provides a centralized location for creating, sharing, and managing content.
Also, it’ll be helpful in enhancing collaboration, and information management within organizations. It caters to a wide range of use cases across different departments and teams.
There are two primary types of SharePoint Online sites: Communication sites and Team sites.
Communication sites are designed for sharing information to a broad audience and are not typically used for collaboration. While these sites cannot currently be used for external collaboration, they are suitable for securing access to a large, automatically updated group, such as all staff in a faculty.
With AdminDroid’s export functionality, you shall easily export all SharePoint sites to CSV and other formats according to your preferences. Along with that, you shall easily schedule and email those reports based on your chosen settings.
Site collections serve as groups of multiple sub sites, typically organized in a hierarchical structure where a parent site contains several subsites.
Follow the steps below to create a site collection in SharePoint Online:
Run the below cmdlet to create a new SharePoint site collection using PowerShell.
New-SPOSite -Url https://yourtenant-admin.sharepoint.com/sites/yoursitename -Owner youradmin@domain.com -StorageQuota 1000 -Title "yoursitename" -Template STS#0What are default groups in a SharePoint site?
When a site is created in SharePoint Online, the default groups are automatically generated. These groups are configured with the default permission levels, granting users with specific rights and access.
Using AdminDroid, you can easily retrieve a comprehensive list of site collections and their properties in SharePoint Online.
A SharePoint Online subsite refers to a website nested within a parent SharePoint site, enabling users to efficiently organize and manage content with tailored permissions and configurations.
Discover the techniques for creating and overseeing subsites in SharePoint to enhance team collaboration.
Follow the steps below to create a subsite in SharePoint Online:
When creating a new SharePoint Online subsite, you can choose either to inherit permissions from the parent site or have unique permissions for the subsite. If necessary, permission settings can also be modified to switch between inheritance and unique permissions.
If you’re willing to move the third-level subsite to another second level (i.e.) to a parent site, follow these steps to organize subsites in a nested structure.
https://yourtenant.sharepoint.com/sites/<sitecollection>/_layouts/15/sitemanager.aspx
- On the site manager page, you will see a tree view displaying sites, folders, lists, and libraries. Locate the subsite you wish to move
Note: The site manager page can only be accessed by SharePoint administrators and Global administrators.
With AdminDroid, you can easily view the list of all subsites within a SharePoint Online site collection.
Hub sites in SharePoint Online offer a flexible and efficient way to organize related sites into a central portal and manage all the connected sites based on organizational attributes such as projects, concepts, teams, departments, divisions, and regions.
A SharePoint hub site can be linked to both modern team sites and communication sites.
To create a hub site, you must register a site to a hub and then associate other sites to the registered hub site.
After completing these steps, the selected site becomes the hub site for a newly created hub. Now, you can proceed to associate other SharePoint sites with this hub as needed.
Run the below cmdlet to register a new site collection as a hub site using PowerShell.
Register-SPOHubSite https://<yourtenant-admin.sharepoint.com>/sites/<yoursite> -Principals $nullRun the below cmdlet to associate a site with a hub site using PowerShell.
Add-SPOHubSiteAssociation -SiteUrl <SiteURL> -HubSiteId <HubSiteID>Efforlessly monitor the hub sites creation in SharePoint online Using AdminDroid.
SharePoint Online sync hub permissions will be helpful in giving users visitor access to all the sites within a hub without having to manually add them to each site. Associating a SharePoint site with a hub site facilitates seamless exploration of related content, news, and site activity across all associated sites.
Note: You cannot grant permissions exclusively to a distribution list.
With AdminDroid, you can effortlessly track whether permission sync has been enabled for a hub site to ensure consistent access across all associated sites within the hub. As an administrator, monitor visitors' access permissions and who assigned them.
To prevent data leaks and work efficiently in SharePoint Online, it's important to set permissions based on user’s roles and tasks. There are different permission levels for the entire site collection, specific sites, lists, and individual items. For instance, a site owner can create or delete pages, while a site member can only edit or view them.
SharePoint utilizes permission levels, such as Full Control, Design, Edit, Contribute, and Read to define specific actions users or groups can perform.
Understanding these levels is crucial before making any modifications.
To create a custom SharePoint permission,
To create a SharePoint group with the custom permission level,
To give user access to a SharePoint Online site, navigate to the desired site and select "Add members" under Site permissions and proceed by selecting the desired options provided below.
To Add Members to Office 365 Group:
To Share Site Only (Without Office 365 Group):
