Do you ever feel overwhelmed by managing shared mailbox permissions? Managing delegate permissions for multiple Exchange online shared mailboxes has always been a nightmare for Microsoft 365 admins. No worries! Explore simple methods to acquire shared mailbox permission report and streamline your Exchange Online management.
Windows PowerShell Install-Module -Name ExchangeOnlineManagement
Import-Module ExchangeOnlineManagement Windows PowerShell Connect-ExchangeOnline Windows PowerShell Get-Mailbox |?{$_.RecipientTypeDetails -eq "SharedMailbox"} | Get-MailboxPermission|?{$_.User -ne 'nt authority./self'} |Select-Object Identity,User,AccessRights Windows PowerShell Get-Mailbox |?{$_.RecipientTypeDetails -eq "SharedMailbox"} | Get-RecipientPermission | where {($_.Trustee -ne 'nt authority./self') -and ($_.Trustee -ne 'Null sid')} | select Identity,Trustee,AccessRights Windows PowerShell Get-Mailbox |?{$_.RecipientTypeDetails -eq "SharedMailbox" -and $_.GrantSendOnBehalfTo -ne $null }| Select PrimarySmtpAddress,GrantSendOnBehalfTo,RecipientTypeDetails 
AdminDroid Exchange Online management tool presents a user-friendly interface that efficiently furnishes reports on shared mailbox delegate permissions. This saves significant time and effort for administrators, streamlining the process of shared mailbox management.
Receive real-time alerts from AdminDroid when there are unexpected changes to mailbox permissions in shared mailbox. Customize threshold limits to enhance the accuracy of identifying and preventing unauthorized actions involving shared mailboxes.
Go beyond the basic mailbox permissions details and delve into detailed insights about shared mailbox permission changes. Detect unusual delegate access permission changes through in-depth reports, to proactively prevent unauthorized access.
Schedule the shared mailbox permission summary report at a weekly/monthly frequency to your inbox and verify the reports without even logging into AdminDroid.
Simplify the Shared mailbox delegation management with a concise shared mailbox permissions report. Easily determine Microsoft 365 users who have specific access to shared mailboxes in Exchange Online.
Gain insights of AdminDroid’s customized shared mailbox access activities report to proactively monitor shared mailbox accesses. Ensure the delegated users are properly managing the sensitive information of shared mailboxes.
Utilize AdminDroid's custom role delegation feature to create and manage roles for accessing shared mailbox permissions reports. Ensure authorized admins can only access these permission reports of your Microsoft 365.
In summary, AdminDroid offers robust capabilities that enable you to effectively oversee and monitor shared mailbox delegate permissions. Additionally, you can leverage a range of shared mailbox reports which enables you to manage shared mailboxes within your Microsoft 365 environment.
This error will occur if a user is assigned only with "read and manage" permission. They won't be able to send emails from the shared mailbox.
This error occurs when a user without the necessary administrative roles attempts to delegate permissions to another user for the shared mailbox.
// Run the below cmdlet to connect MSonline account.Connect-MsolService
// Run the below cmdlet to add the required role.Add-MsolRoleMember -RoleMemberEmailAddress "<UserPrincipleName>" -RoleName "<Admin role name>"
This error will occur while you are running the ‘Get-Mailbox' cmdlet without connecting to the Exchange online.
Connect-ExchangeOnlineThis error occurs if you attempt to delegate permissions to more than 5 users at once in Microsoft 365 admin center.
This error occurs when the delegate user is an external user and not added to the organization.
// Run the below cmdlet to connect your Exchange Online account.Connect-ExchangeOnline
// Run the below cmdlet to add the required permission to desired external users.Add-RecipientPermission <MailboxName> -AccessRights SendAs -Trustee <UserPrincipleName> -Confirm:$false
Improper shared mailbox delegate permissions can lead to several challenges and potential issues within a Microsoft 365 organization. Some of these challenges include:
To stay secure from these kinds of challenges, make sure to regularly monitor the shared mailbox permissions after they are assigned to the Microsoft 365 users.
Shared mailboxes in Exchange Online are a valuable resource for efficient email collaboration among team members, but they have some limitations that can affect delegate permissions. Here are a few things to keep in mind:
Here are some tips to manage shared mailbox delegate permissions to face off these limitations:
By following these tips, you can efficiently manage the delegates and minimize the impact of the limitations of shared mailboxes.
Shared mailboxes in Microsoft 365 typically have the following permission levels, which determine the access level of users or delegates may have:
These shared mailbox permission levels provide a range of access options and allow organizations to tailor the list of users who have access to shared mailboxes based on their organization’s requirements.
AdminDroid makes it easy to track all actions performed in the shared mailbox using the permissions assigned to the Exchange Online users.
Getting shared mailbox permissions in Office 365 is crucial for efficient teamwork and secure email access. This ensures authorized users can seamlessly access these mailboxes, improving collaboration and productivity. You can get all shared mailboxes in Exchange Online and users with permissions from Microsoft 365 in the below ways:
However, Microsoft 365 admin center involves manually searching for shared mailboxes and their delegation, which can be time-consuming. PowerShell, on the other hand, lacks a straightforward method for exporting shared mailbox permissions report efficiently.
Get a complete overview of shared mailbox permissions in a few seconds.
Managing shared mailbox delegation in Microsoft 365 includes assigning various access permission levels to specific users for certain shared mailboxes.
Efficiently managing mailbox delegation in Office 365 is essential for organized teamwork and secure email communication. It ensures proper access for the right people, reduces risks of data breaches, unauthorized access, and maintains a secure and organized email communication system.
Utilize these cmdlets to grant access to shared mailbox permissions for desired users, ensuring effective shared mailbox management.
Add-MailboxPermission <Shared Mailbox> -User <Identity> -AccessRights FullAccess -InheritanceType AllAdd-RecipientPermission <Shared Mailbox> -AccessRights SendAs -Trustee <Identity> -Confirm:$falseSet-Mailbox <Shared Mailbox> -GrantSendOnBehalfTo <Identity>You can follow the same steps to revoke the shared mailbox permissions from users. After selecting the users, you will find the option 'Remove permissions’. Click on it to remove delegate permissions from the selected users.
Keeping an eye on shared mailbox permissions is crucial. Unauthorized shared mailbox access may put Microsoft 365 data security at risk. However, regular monitoring of shared mailbox permissions allows you to quickly spot unusual permission changes and make your Exchange Online mailboxes more secure.
Auditing is enabled by default for all mailboxes, but to search mailbox settings and permission changes in the native solution, you must enable auditing for using PowerShell.
Connect-ExchangeOnline
Set-Mailbox –Identity <SharedMailbox> -AuditEnabled $TrueAlthough we enabled searching audit logs, tracking these changes can be a time-consuming task for Microsoft 365 administrators. This delay in spotting unauthorized access or suspicious activities with shared mailboxes can raise security vulnerabilities.
Using mailbox permission changes report in AdminDroid, you can effortlessly monitor and detect abnormal changes in shared mailbox permissions with this comprehensive report.
Get AdminDroid Office 365 Reporter Now!