How to manage SharePoint Online external users?
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You can effectively manage external users in SharePoint Online by adding and removing them, enabling expiration policies, managing permissions, and monitoring their activity. It ensures proper access control of external users and prevents attacks that may occur due to external sharing within your Microsoft 365 environment.
If you don’t require specific external users for a site, you can remove them from SharePoint Online or restrict the access given to them.
To remove external users from SharePoint Online, follow the steps below.
- Navigate to Site settings»People and Groups from the settings icon of the desired SharePoint site.
- Select the user you want to remove and click on the Actions drop-down box, and then click on Remove user from Group.
Run the following cmdlets to remove external users from SharePoint Online using PowerShell.
Note: Your organizational members may see the username of the removed external user in the membership dialogue box. Once removed, these external users cannot sign-in or access any of your organization’s resources.